Soulprint OS
The Command Center · Internal Team
Soulprint OS · The Proposal
One system.
Two faces.
A bespoke publishing operating system built for us, from scratch, around how we actually publish books — and everything we are building next.
View the Live System →The Proposal
What I am proposing
A bespoke publishing operating system — Soulprint OS — that replaces Teamwork, Asana, and every production and project management software we might want to use or, better yet, emulate. Built for us, from scratch, around how we actually publish books and more importantly, designed for how this team wants to operate on a daily, weekly, and monthly basis — learning our cadence, feeling our rhythm, and adapting over time.
Face One
The Team Side
Where we live. Every title, every track, every task, every deliverable, every vendor, every approval, every deadline. One place. No copy-paste between tools.
Face Two
The Author Side
What authors see. A clean, branded view of their book's journey. What is approved. What is coming. What we need from them. They never touch a spreadsheet or database.
One relational spine connects both faces. Change something on the team side, the author side reflects it. Always in sync. No status email chains.
Future faces in development: production, distribution, publishing, and more as we scale. For now we crawl before we sprint — and our crawl is most people's run.
Live Functionality
Here is what it already does
When a project email arrives — a vendor update, a proofing note, a delivery confirmation — the system reads it, identifies the title, and updates the record. Nobody touches it. It updates itself.
When an author asks where things stand, you send a link. They see their book's full journey: what is approved, what is in progress, what is coming, what you need from them. No status call. No email chain. No spreadsheet.
When a new title comes in, one input generates the full production plan — every track, every milestone, every due date — in under five minutes.
When something is at risk, the system surfaces it before it becomes a problem.
This is not a tool the team has to feed. This is a system that feeds itself and tells you what matters.
And all YOU have to do is bcc or cc labid@soulprintmedia.co on any project-related email. That is the only new habit. One address. The rest is automatic.
The Why
What this solves
- Jesse and the team stop spending energy herding tasks and managing project updates. The system does that. You spend your time giving love to clients, making our services better, and increasing the experience of working with Soulprint — whether internal or external.
- Authors feel held and informed without a check-in call.
- We have a full production record for every title, every round of review, every approval, every cost. No more "I think Jesse said it was fine."
- When a new title comes in, the system generates the full 20-plus week production plan automatically, with due dates across every track, in under five minutes.
Your Seat at the Table
Here is where I need you
This is designed around what I know from the outside looking in. You all live this work.
Jesse
What does this bespoke system need to do that nothing in the current marketplace does? What is the thing you do every week that the tool should be doing for you?
Tarah
Same question from where you sit. What is missing from every tool you and SPM have tried?
Hilary
Same question from your seat.
John
As both author AND partner, your seat might provide the most valuable insight immediately for us.
Leah
You are in the day-to-day of production and social. What would make your week run cleaner? What is slipping through the cracks that a system like this should catch? Do you want a specific dashboard that helps you not only plan but create drafts ready for social activation and distribution?
→ See the Dashboard tab at the top of this page.
Mériem
You jumped into this thread with the right question at the perfect moment, right before I was about to send this email. As someone who sees both the creative and business side, what does the author experience look like when it is working perfectly? What does a client feel when they are truly held through the process?
Robin
With your deep business acumen and the creative vision and dreams you carry, I want to hear where this lands for you. What say you?
And all of you — are there features in Teamwork, Asana, or anything else you use, have used, or wanted to use that we absolutely cannot lose? Tell me, and we build them in. Dream BIG. This is going to be the best of those tools and none of their worst parts. But I need your fingerprints on it to make sure it fits.
The Plan
The timeline
This Week
Secure feedback by Friday and update the concept framework. Add components and features based on what you tell me.
Next Week
By Friday, a working version live for our current authors — built in Notion, running on real data, real production plans, real author views. No mock-up. A real system. We prove it works on what we have now. The interface and access will be online.
Next Month
If we love it, we commit to building a proper custom app. Surprisingly cost-effective when you think of it as a revenue generator. Our code, our brand, our URL, our data. No one else owns it.
After That
We license it. Other publishers and distributors will want this. Authors track their own work, communicate with their team, see their book come to life — inside a system built by a publisher who actually knows what that journey feels like. It becomes part of what we offer. The value compounds quickly.
Live Now
The system is already running
The Notion workspace — Team Dashboard and Author Portal — is live. Click in and see what is already built.
Open the Live System →We crawl, then walk, then run, then sprint. Our crawl is most people's run. We are not betting the studio on this. We are proving it on what we have right now, with the authors we already have, in the next week.
Tell me what you think. Tell me what you would add. I am all ears.
— Labid
Your thoughts
Drop your feedback here. It lands directly in Labid's inbox.
Project Management
Live read from Notion · Edit there, it shows here
Synced June 17, 2026
Edit in Notion →
3
Active Titles
14
Milestones
21
Open Tasks
0
At Risk
Production Plans
Open Tasks
Social Media Hub
Content calendar · Content bank · Activation queue · Analytics — all in one place, Leah.
Published on time
Needs revision
Missed deadline
Scheduled
Show:
All Clients
C. DiTiberio
S. Walsh
J. Halliday
June 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
1
DiTiberio · IG Reel
2
3
Walsh · LinkedIn
4
5
6
7
8
Halliday · TikTok
9
DiTiberio · FB ⚠
10
Walsh · IG Story
11
12
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15
Halliday · Twitter ✏
16
DiTiberio · LinkedIn
Walsh · TikTok
17
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Halliday · IG Carousel
19
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DiTiberio · Twitter
23
Walsh · FB + IG
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Halliday · LinkedIn
26
27
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29
DiTiberio · Reel
30
Walsh · Month Wrap
DiTiberio — Author Origin Story (Long Form)
Walsh — "Why I Wrote This Book" — 60s Reel Script
Halliday — Book Launch Week Content (5-post series)
DiTiberio — Chapter Excerpt + Pull Quote Carousel
Walsh — Pre-Launch Testimonials Compilation
Halliday — Podcast Promo Cuts (3 variations)
How the Content Bank grows: Every intake questionnaire, author interview, Zoom session, email thread, and manuscript excerpt seeds new content automatically. Forward any relevant email to labid@soulprintmedia.co and it gets flagged into the bank. The more we feed it, the less we have to create from scratch.
📗 DiTiberio — ARCs Delivered to Media
June 20, 2026
LinkedIn
"Behind the ARC" announcement post
Ready
Jun 20
Instagram
Cover reveal story + carousel
Draft
Jun 20
TikTok
ARC unboxing / author reaction video
Draft
Jun 21
🎙 Walsh — Podcast Tour Begins
July 1, 2026
LinkedIn
"Catch me on the road" announcement
Scheduled
Jul 1
Twitter
Live thread during first episode drop
Draft
Jul 1
Instagram
Podcast art + quote pull Story
Draft
Jul 2
📖 Halliday — Book Launch Day
July 15, 2026
LinkedIn
Launch day announcement + buy link
Scheduled
Jul 15
Instagram
Launch reel + day-of stories
Scheduled
Jul 15
Facebook
Community post + event invite
Ready
Jul 15
TikTok
Author reaction / "it's here" video
Draft
Jul 15
LinkedIn
14.2K
Reach this month
↑ 18%
Instagram
9.8K
Reach this month
↑ 24%
Facebook
4.1K
Reach this month
↓ 3%
Twitter / X
6.5K
Reach this month
↑ 9%
TikTok
22.4K
Reach this month
↑ 61%
Live API connections coming. LinkedIn, Instagram, Facebook, Twitter/X, and TikTok will feed real-time data here automatically — reach, engagement, clicks, link performance, and conversion tracking per author, per platform, per post. This is the destination the data will populate. Numbers above are illustrative of the format.
The Long Game
Soulprint Media
Disney 3.0
What you want to be tomorrow, you better be yesterday. This is the arc. We started already. Phase 1 is live.
Now · Phase 1
The Publisher
- Author publishing at scale
- Soulprint OS — this system
- Author portal live
- Bespoke production workflows
- First-party data architecture
- Social content engine
Next · Phase 2
The Studio
- Audio and podcast production
- Film and video IP development
- Licensing engine live
- OS licensed to other publishers
- Soulprint as industry standard
After · Phase 3
The Platform
- 360° content studio
- Distribution infrastructure
- Author-to-audience direct rail
- New distribution partnerships
- Global content distribution
Horizon · Phase 4
The Empire
- IP compounding for decades
- Multi-vertical content brand
- Author and creator ecosystem
- The institution
- Disney 3.0